At the risk of coming across as “old school”, there are times when a conversation (in person or over the phone) can be more efficient than e-mail. This can avoid getting caught up in long email threads when trying to convey complex thoughts or messages.
When sending out email to large groups I.E. All District Faculty and Staff, put the recipient in the Bcc line. This avoids a mistaken Reply All going to the entire group. If you want the recipients to know that you sent the email to the entire group, try using <<This email was sent to All Faculty and Staff>> as the first line of your email.
Check your Junk E-mail folder to ensure nothing important was misclassified. If you find an email is misclassified, Right-Click the email and then click Not Junk.
Help improve email performance and save money by reducing the amount of server disk space used to store emails:
- Delete the largest emails. Large emails are always caused by attachments. Sort for large emails by selecting an email folder (Inbox for example) right-clicking on Arrange by (Outlook 2010) or clicking the down arrow next to By (Outlook 2013) and selecting Size instead of Date. (Remember to change back to By Date when done) You can then delete the large emails you no longer need. If you want to keep the attachment, Right-click the attachment and save it to your computer, then delete the email.
- Empty Deleted Items email folder by Right-clicking the Deleted Items folder and clicking Empty Folder. Remember, a copy of every email you send is in your Sent Items folder.
- Empty the Recycle Bin from your Windows Desktop (not email related but still a big help saving disk space).